Planning an Event? Don’t Forget These Essentials

Planning a large-scale event, such as a fundraiser, community festival or gala, can be stressful. There are hundreds of small details to manage, including decor, food options, entertainment and much more. As you make your plans, don’t forget to account for these essential items.

Restrooms

How many people are you expecting to have in attendance at your event, and how large are the restroom facilities available on-site? If you are expecting far more attendees than there are restrooms available, you should plan ahead in order to avoid long lines and frustrated guests. Porta potties, or individual portable toilets, are a cost-effective option. If your event is upscale and the budget allows, however, festival restroom trailers offer a much more pleasant experience.

Liability Insurance

Unfortunately, accidents do happen, and it is important to be prepared for the worst. Reach out to your venue’s representatives, as well as to each of your vendors, to obtain their certificates of liability insurance. If something does go wrong, you will be glad that you took the extra step to address any potential legal ramifications.

Dolly, Hand Truck or Cart

No matter what the nature of your event may be, setting up and breaking down tables, chairs and decorations can be taxing. A small dolly, hand truck or cart can be extremely helpful in gathering centerpieces, linens and other objects. You will save time and reduce the physical strain of lifting and carrying multiple heavy items. These handy helpers are available online or at most office supply stores.

Although accounting for every small detail of a large event can be overwhelming, it is best to be prepared ahead of time for any potential problems or incidents. Hiring an event planner or requesting help from a friend or colleague can also help alleviate stress and make logistics run smoothly.